Privacy Policy

1. Introduction

SummifAI ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our meeting summarization service.

2. Information We Collect

Information You Provide:

• Account information (email address, password)
• Meeting notes and text content you submit for summarization
• Blocklist entries (names to anonymize)
• Glossary terms and definitions
• Payment information (processed securely through Stripe)

Automatically Collected Information:

• Usage data (features used, templates selected)
• Session information
• Device and browser information

3. How We Use Your Information

• To provide meeting summarization services
• To maintain and improve our services
• To process payments and manage your account
• To communicate with you about service updates
• To ensure security and prevent fraud
• To comply with legal obligations

4. Data Sharing and Third Parties

We share your information only in the following circumstances:

• OpenAI: Meeting text is sent to OpenAI's API for summarization. Names in your blocklist are anonymized before sending.
• Stripe: Payment processing is handled by Stripe. We do not store credit card information.
• Cloudflare: Infrastructure and security services.
• Legal Requirements: If required by law or to protect our rights.

We do not sell, rent, or trade your personal information to third parties.

5. Data Retention

• Summary history is automatically deleted after 30 days
• Account data is retained while your account is active
• You can delete your data at any time through account settings
• After account deletion, we may retain certain information as required by law

6. Your Privacy Rights (CCPA)

California residents have the following rights:

• Right to Know: Request information about data we collect and how it's used
• Right to Delete: Request deletion of your personal information
• Right to Opt-Out: Opt-out of sale of personal information (we do not sell your data)
• Right to Non-Discrimination: Equal service regardless of exercising privacy rights
• Right to Correct: Request correction of inaccurate personal information
• Right to Limit Use: Limit use and disclosure of sensitive personal information

To exercise these rights, contact us at privacy@summifai.com or use the data management tools in your account settings.

7. Data Security

We implement appropriate security measures including:

• Encryption of data in transit and at rest
• Secure password hashing (bcrypt)
• Regular security audits
• Limited access to personal information
• Secure session management

8. Cookies

We use essential cookies for authentication and session management. These cookies are necessary for the service to function and cannot be disabled. We do not use tracking or advertising cookies.

9. Children's Privacy

Our service is not intended for children under 13. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

10. International Data Transfers

Your information may be transferred to and processed in the United States. By using our service, you consent to this transfer.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Effective Date."

12. Contact Us

For privacy-related questions or to exercise your rights, contact us at: